How to Get Workers’ Comp Proof of Coverage in New York
Keeping records of your Workers’ Compensation insurance compliance is important. When companies can’t prove that they have insurance, they could be penalized in New York.
The only way to prove that your business has the proper Workers’ Compensation coverage in New York is by contacting your insurance carrier. They will then provide you with a document that contains the necessary information about your company’s policy. The New York Workers’ Compensation Board requires proof of coverage from companies, as might employees or clients. If you are unable to submit verification of your business’s insurance, you could be penalized and treated as though your company is non-compliant with New York Workers’ Compensation mandates.
For help protecting your business from financial liability for workplace injuries, get insurance from the New York Workers’ Compensation insurance brokers at NPN Brokers by calling (866) 340-9120 today.
How Can New York Companies Get Proof of Their Workers’ Comp Coverage?
Having documentation that certifies your company is in compliance with New York’s Workers’ Compensation requirements is important so you can avoid unnecessary hiccups down the road. But how can you get verification of your insurance coverage?
Go directly to your insurance carrier. Workers’ Compensation insurance companies have records of the insurance policies they have with companies. Your carrier should be capable of providing you with verification of your workplace liability insurance upon request. Your carrier should also give you a document that certifies your insurance coverage when you agree to a policy with them in New York.
When you receive your proof of coverage, you will notice that it is a relatively simple document. It contains information about your company, such as its name, place of business, and policy. Standard details about your policy will be included, such as the name of your insurer and the date that coverage began. Only your Workers’ Compensation carrier can give you proof of coverage; no other documentation will suffice. After receiving your certificate of insurance, keep it in a safe place so that you can provide it to any party who might inquire about your coverage compliance.
Who Might Ask for Verification of Your Workers’ Comp Coverage in New York?
Several individuals and agencies might be interested in seeing certification of a business’s Workers’ Compensation insurance in New York. These include the New York Workers’ Compensation Board, employees, and clients.
New York Workers’ Compensation Board
Employers are required to submit proof of their insurance to the New York Workers’ Compensation Board. The Workers’ Compensation Board uses this information to stay aware of companies that are currently in or out of compliance with insurance requirements. When you get a new policy, our New York Workers’ Compensation insurance brokers will remind you to request proof of coverage and to send that proof to the Board. In addition to requiring this proof for its own records and enforcing insurance requirements, the New York Workers’ Compensation Board also uses this information to keep its online portal updated, which is a search tool that the public can use to see if a company has workplace liability insurance.
Workers’ Compensation must cover all employees of for-profit businesses in New York. Coverage should commence the moment an employee begins working for a new company. Because being covered by Workers’ Compensation is so important for employees, they might want to verify your company’s adherence to coverage requirements before taking a job with you. This is relatively standard, as not being covered by a Workers’ Compensation policy could cause considerable issues for employees if they are hurt on the job in New York.
Clients might hire companies to do work at their homes or for their own businesses. In these situations, clients may want to ensure that they will be protected in the event of a workplace accident. Otherwise, they might be vulnerable to litigation, depending on the circumstances of an incident. So, clients might request that you submit verification of your business’s Workers’ Compensation coverage before they agree to hire you for a project. Again, this is standard practice.
What Might Happen if You Can’t Get Proof of Your Workers’ Comp Coverage in New York?
If companies don’t have proof of their Workers’ Compensation, or they do not update the New York Workers’ Compensation Board about their coverage, they might run into some serious issues, including civil and criminal penalties.
The New York Workers’ Compensation Board takes compliance with all insurance laws very seriously. If you are unable to submit a certificate of insurance when necessary, you could be treated as though you do not have coverage for your business. Generally, the New York Workers’ Compensation Board will approach your company and request verification of insurance. If you can’t provide it in a timely fashion, the Board might proceed with penalties.
You will most likely be handed a stop-work order before you are fined. If your company does have Workers’ Compensation, you should be able to get a copy of your proof of insurance from your carrier before fines are added to the punishment. If you can’t, for whatever reason, financial penalties could commence.
If you do not have proof of insurance because you are uninsured, the penalties from the New York Workers’ Compensation Board could be severe. Penalties include civil and criminal consequences, mostly in the form of fines. Depending on the situation, fines could add up to well over $50,000. Fines will likely continue if you do not get insurance after being notified of your non-compliance by the Board. When this happens, it becomes clear that the cost of non-compliance is far greater than the cost of monthly Workers’ Compensation premiums in New York.
Call NPN Brokers for Workers’ Comp Coverage in New York
Call our New York Workers’ Compensation insurance brokers at (866) 340-9120 to get help from NPN Brokers today.
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